From preparing your documents to having your results recognised, this guide supports students and staff of Agora University of Oradea (UAO) undertaking an outgoing Erasmus+ mobility.
The guide covers mobility for studies, traineeships, teaching and training, including blended mobility and Blended Intensive Programmes (BIPs), with or without a grant. It also applies to traineeships undertaken by eligible recent graduates.
Before your mobility During your mobility On your return Erasmus+ Student Charter Contact
Before your mobility
Confirm your participation and documents
Once selected, confirm your place within the deadline communicated to you and obtain acceptance from the host. Agree on the dates and programme with the Erasmus+ Office and the relevant academic or professional coordinator.
- Studies: Learning Agreement for Studies.
- Traineeships: Learning Agreement for Traineeships.
- Teaching: Mobility Agreement for Teaching.
- Training: Mobility Agreement for Training.
The individual agreement must be approved by the participant, UAO and the host before the mobility begins. Sign your participant agreement, including the applicable annexes, before departure.
Students should agree in advance on the credits, recognition arrangements and grade conversion method. For blended mobility and BIPs, check the physical and virtual programme and how it will be recognised. A 3-ECTS BIP does not automatically replace a 5-ECTS course; any additional requirements must be agreed beforehand.
Clarify funding and support
Check the grant amount, instalments, payment deadlines and required supporting documents. Provide the information needed for your agreement and payments in good time. The grant contributes towards travel and subsistence costs; compatible additional funding is permitted without double funding of the same costs.
Discuss any financial, health-related, social or accessibility barriers confidentially with the Erasmus+ Office. You may request inclusion support and reasonable adjustments, subject to the applicable conditions. Also explore sustainable travel options and eligible support.
Prepare linguistically and interculturally
Confirm the language of the activities and the level required by the host. Take part in the preparation offered by UAO and familiarise yourself with academic rules, culture and everyday life at your destination.
Online Language Support (OLS) offers free online language assessments and courses for participants. The Erasmus+ Office will provide access instructions and explain the applicable assessment requirements. You can continue the courses during your mobility. If the language you need is unavailable, ask for guidance on alternatives.
Read the official information about OLS →
Arrange your travel and stay
- Check your travel documents and any visa or residence requirements.
- Confirm your accommodation, transport and arrival instructions.
- Check your health insurance and any other required coverage. For traineeships, also agree on accident and liability insurance and who will provide it.
- Save the contact details for UAO, the host and local emergency services, along with relevant consular information.
The Erasmus+ Office supports you with these arrangements. Also ask how to get help in an emergency, including outside office hours.
During your mobility
Participate and stay in touch
Confirm your arrival to the Erasmus+ Office and take part in the agreed activities and assessments. For blended mobility and BIPs, also complete the virtual component specified in your agreement. Respect the host's rules, academic integrity and safety requirements.
Respond to monitoring messages and report academic, professional, financial or accessibility difficulties promptly. You may participate voluntarily in intercultural, community and civic activities.
Request approval for changes
Report any changes to your activities or dates. Changes to the Learning Agreement or Mobility Agreement must be approved by all parties within the applicable deadlines. To extend a student mobility, request approval at least one month before the end of the original period. The relevant agreements must be updated before that period expires; additional funding depends on eligibility and the available budget.
Ask for support if a problem arises
Contact the host's designated contact person and the Erasmus+ Office. In immediate danger, contact local emergency services first. Report incidents, interruptions or any inability to continue your activities promptly so that support and the necessary next steps can be arranged.
Discrimination, harassment or violations of your rights may be reported to the Erasmus+ Office and the relevant UAO bodies. You may contact the Rector's Office and the Romanian Erasmus+ National Agency (ANPCDEFP) if the issue is not adequately resolved.
On your return
Submit your final documents
Ask the host for documents confirming the actual mobility period and the activities completed:
- Studies: Transcript of Records and a certificate confirming the mobility period.
- Traineeships: Traineeship Certificate or an equivalent document stating the dates, activities, outcomes and evaluation.
- Teaching and training: the host's certificate confirming the dates and activities, including teaching hours where applicable.
- Blended mobility and BIPs: confirmation of participation and results, including ECTS credits for students and documentation of the virtual component.
For studies, traineeships and training, submit the available documents within 10 working days of the end of the mobility. For teaching, follow the deadline in your participant agreement. Documents not yet issued by the host must be submitted as soon as you receive them.
Documents already held in UAO's records do not need to be submitted again. Valid equivalent documents issued by the host are accepted; a specific UAO form is not required.
Complete reporting and financial arrangements
Complete the participant report in the Erasmus+ system by the deadline communicated to you and submit the supporting documents required by your agreement. Observe the separate reporting and payment deadlines. The final balance and any funding adjustments are determined under your agreement, based on the mobility actually completed.
Obtain recognition of your results
For students: agreed activities that have been successfully completed are recognised fully and automatically, without additional examinations, assignments or fees for the same learning outcomes. The faculty issues its recognition decision within 10 working days of submission of the complete application and supporting documents. The mobility and results are recorded in your academic records and Diploma Supplement; appropriate certification is issued for graduate traineeships.
You may appeal the decision within 3 working days of notification; an independent review is completed within a maximum of 5 working days. Academic recognition is not conditional on completion of the financial settlement.
For staff: teaching and training activities are recognised in performance review and professional development. Share useful results and practices with colleagues or students, in accordance with the agreed programme.
Read the academic recognition procedure →
Erasmus+ Student Charter
The Charter explains the rights and responsibilities of participating students and recent graduates before, during and after mobility.
Your rights include:
- information, support and equal treatment without discrimination;
- full recognition of agreed learning outcomes successfully achieved;
- for study mobility, exemption from tuition, registration and examination fees and fees for access to the host's library or laboratories;
- access to complaints and appeals procedures.
Your responsibilities include: complying with your agreements and the host's rules, participating in approved activities, ensuring the necessary insurance coverage, obtaining approval for changes and submitting the final documents and participant report.
Read the Erasmus+ Student Charter in English
Contact and useful documents
Erasmus+ Office – Agora University of Oradea
8 Piața Tineretului, Oradea, Romania
Email: erasmus@univagora.ro
For your academic programme and recognition, also contact your faculty's academic coordinator. For teaching or training, stay in touch with the relevant UAO unit and the host's designated contact person.
Erasmus+ documents and regulations · Calls, selection and funding